The photography CRM for everything but the camera.
Online booking, clients, galleries, contracts, invoices, and payments. One place for studios and solo shooters. Free forever to start.
Free forever to start. No credit card. Set up in minutes.
You became a photographer to shoot, not to chase invoices across five apps.
PhotoCRM replaces the scheduling link, the gallery host, the invoicing tool, the contract app, the spreadsheet, and the email back-and-forth with one platform built for how photography work actually flows.
Send one link. Wake up booked, paid, and on the calendar.
Your booking page lives at photocrm.io/book/yourname. Clients pick a service and a time, pay the deposit, and it lands in your pipeline — no back-and-forth.
- Services that sell the shoot. Photos, descriptions, and add-ons like hair & makeup that adjust time and price — plus coupon codes for promos.
- Paid before it hits your calendar. Collect a deposit or retainer through Stripe at booking. Prefer to vet requests first? Flip on approval mode.
- Availability that’s actually true. Weekly hours with breaks, blackout ranges, buffers, daily booking limits — timezone-correct and checked against your Google Calendar.
One page or many
Run a single page — or separate ones for seniors, families, and headshots, each with its own link and services.
Embeds on any website
A script widget that auto-sizes to your site and doesn’t look like an iframe. Match your colors or go transparent.
Booked means done
Every booking creates the client, the project, and the pipeline entry — and sends the confirmation emails.
From first inquiry to final payment, one platform follows the job.
Every shoot tracked from inquiry to invoiced.
A booking from your page — or a lead you add yourself — becomes a project with a client, date, and services attached. Statuses carry it from booked to delivered to paid, so you always know where each job stands.
A real CRM, not a list of names.
Every client holds their full history: past shoots, what they paid, what they still owe. Repeat work and details live in one record instead of your inbox.
Galleries that look like your brand, not ours.
Clients get a private portal with your logo, your colors, optionally your own domain, to view photos, sign contracts, and pay. White-label, end to end.
Invoices, deposits, and payments, built in.
Split an invoice into deposit and balance, collect with Apple Pay or card inside the portal. Stripe-powered, 135+ countries. Overdue reminders send themselves.
Know exactly where the money comes from.
Revenue by client and service, pending and overdue totals, lead-to-booking conversion, your best repeat clients, without exporting to a spreadsheet.
Booking to delivery, in two minutes.
Twelve toolsets. One login.
Online booking
- Personal booking pages & links
- Services, add-ons & coupons
- Deposits & retainers via Stripe
- Embed widget for any website
Projects & pipeline
- Booking-to-delivery statuses
- Lead pipeline (kanban)
- Shoot calendar & Google Calendar sync
- Embeddable lead-capture form
Client CRM
- Project & revenue history
- Notes & preferences
- CSV import from any CRM
- Repeat-client tracking
Invoices & estimates
- Estimate → contract → invoice
- Deposit & balance splits
- Percent or fixed discounts
- Auto overdue reminders
Contracts & e-sign
- Reusable templates
- Send & sign by link
- Audit trail
- Auto-generated PDFs
Payments & finances
- Stripe: cards & Apple Pay
- Tap-to-pay on mobile
- Expenses & P&L reports
- Any currency — USD, AED, EUR…
Media & storage
- Cloud storage & client galleries
- Video hosting & streaming
- Google Drive / OneDrive import
- Watermarking
Delivery & sharing
- Branded client portal
- Share links, no login needed
- Download-all, full resolution
- Expiry & password controls
Portfolio website
- Public branded site
- Guided setup wizard
- Contact form → pipeline
- SEO-ready
Analytics
- Revenue & overdue
- Per-client & per-service
- Conversion & growth
- CSV export
Team & control
- Roles + granular permission matrix
- You choose what each member sees
- Audit logging
- Revenue privacy
Native iOS app
- Real-time sync
- Tap-to-pay & payment links
- Push notifications
- Android coming soon
Your studio, in your pocket.
The project you booked on your laptop is on your phone before you grab your gear. Real-time sync, payments on the go, and a push the second a client signs or pays.
- Real-time sync between web and mobile
- Tap-to-pay or text a payment link
- Push the moment a contract is signed
- Capture and tag photos on location
Android version coming soon.
Real screens. Click any of them.
Your clients see your studio. Not our software.
Every gallery, invoice, contract, and email your clients touch carries your brand — down to the domain in the address bar and the sender on the email. To them, this is your studio’s platform.
Your domain
The client portal lives at portal.yourstudio.com — not ours.
Your logo & colors
Portal, galleries, invoices, and contracts styled to your brand kit.
Your emails
Notifications sent from your address — bring your own SMTP if you want full control.
1TB storage included
Room for full-resolution delivery, bundled into the plan.
$35/month or $350/year ·
All core features included, free.
Storage upgrades from $9/month. White Label from $35/month.
All core features included, free forever for photography businesses. 20GB storage included.
Start freeStorage upgrades start at $9/mo (100GB), up to 2TB.
Make the entire client experience yours — your brand, your domain, no PhotoCRM mentions.
Optional — the core platform stays free. Cancel anytime; your branding is preserved if you re-subscribe.
Frequently asked questions
Everything you need to know about PhotoCRM
Still have questions? Contact support
Put the whole business behind the camera in one place.
Free forever to start. Bring your storage, your brand, and your clients.
No credit card. Set up in minutes.