Both are photographer-built CRMs. PhotoCRM adds a free plan, built-in galleries and delivery, and video hosting.
Studio Ninja is a well-liked, photography-specific CRM focused on leads, bookings, contracts, and invoicing with a clean, simple interface. It’s a solid scheduling-and-billing hub — but photo delivery generally lives in other tools.
PhotoCRM covers the same booking-to-paid workflow and adds the delivery side: a branded client portal with galleries and video, and an ongoing free plan to start on.
Studio Ninja is subscription-only after a free trial. PhotoCRM has an ongoing free plan and bundles galleries, delivery, and video hosting that Studio Ninja typically leaves to other tools.
| Feature | PhotoCRM | Studio Ninja |
|---|---|---|
| Ongoing free plan | ||
| Built specifically for photographers | ||
| Client & project management | ||
| Invoicing & online payments | ||
| Contracts & e-signatures | ||
| Client galleries & photo delivery | ||
| Website or public profile | PhotoFinder directory profile | |
| Video hosting & streaming | ||
| Native iOS app | ||
| White-label + custom portal domain | $35/mo add-on | |
| Payments coverage | 135+ countries (Stripe) | Stripe |
| Starting price | $0/mo (free plan) | From ~$16–29/mo, no free plan |
Competitor features and pricing change often; figures are indicative as of June 2026; check Studio Ninja's site for current details.
Shoots, galleries, photo delivery, and contracts are first-class — not bolted onto a generic service-business tool. Your workflow fits without workarounds.
Run real client work on the free plan — clients, projects, invoicing, contracts, and a branded portal. Upgrade only when you need more storage, seats, or white-label.
Deliver photos and video through a branded client portal with downloads and approvals — no separate gallery subscription to stitch in.
Stripe-powered invoices, deposits, and balances with Apple Pay and card, right inside the client portal. Split a job into a deposit and a balance in a click.
Add white-label for $35/mo to put your logo, colors, email sender, and a custom portal domain on everything — with no “Powered by” credits.
A native iOS app for managing clients, projects, invoices, and payments on shoot day — not just a mobile web page.
Studio Ninja is a fine choice if you only want a lightweight lead-and-booking manager and already have galleries handled elsewhere. If you’d rather consolidate delivery and galleries into the same CRM — and start free — PhotoCRM does more in one place.
Yes. Unlike Studio Ninja, PhotoCRM includes client galleries and photo/video delivery in the branded portal.
Studio Ninja offers a free trial, then paid plans. PhotoCRM offers an ongoing free plan for photography businesses. Verify current Studio Ninja pricing on their site.
Yes — both are photography-specific CRMs. The main differences are PhotoCRM’s free plan, built-in galleries/delivery, video hosting, and payments in 135+ countries.
Move your clients, projects, and invoicing into one place. Start on the free plan, and upgrade only when your studio needs more.
Start freeSee all comparisons on the HoneyBook alternatives page or the pricing page.